Terms and Conditions

1. Introduction & Agreement to Terms

These Terms and Conditions (the “Terms”) constitute a legally binding agreement between you, whether acting on your own behalf or on behalf of a business entity (collectively, “you,” “User,” or “Client”), and Lasso Mgmt LLC, a limited liability company in the State of Oklahoma, operating under the product name “SafeBrief” (“Company,” “we,” “our,” or “us”), governing your access to and use of our website, mobile-first EH&S safety briefing platform, related software, and associated services (collectively, the “Services”).

By accessing or using the Services, you acknowledge that you have read, understood, and agreed to be bound by these Terms. If you do not agree, you are not authorized to use the Services and must discontinue immediately.

Supplemental agreements — including but not limited to Order Forms, Master Service Agreements, Data Processing Agreements, Privacy Policies, or other documents specific to particular plans or features — are incorporated by reference and form part of these Terms. In the event of conflict, the more specific agreement shall prevail.

We may amend these Terms at any time in our sole discretion. Updates will be indicated by revising the “Effective Date” above. Material changes will be communicated via email or in-app notification at least thirty (30) days before taking effect. Your continued use of the Services following publication of revised Terms constitutes acceptance of those changes.

2. Definitions

For clarity, the following terms shall have the meanings assigned to them:

“Services”: The SafeBrief platform, including AI-generated toolbox talks, weather-aware safety briefings, pre-work site checks, OSHA-aligned inspection checklists, JHA (Job Hazard Analysis) builder, equipment registry, incident and near-miss reporting, corrective action tracking, multi-site management, and related software features offered by Company.

“Platform”: The web-based SafeBrief application accessed through our website at www.safebrief.ai and mobile interfaces.

“Free Tier”: The free, no-cost tier of the Services available without a paid subscription, subject to the limits described in plan documentation (such as a single user and a single job site).

“Paid Tier”: Any paid subscription tier of the Services (such as Pro or Business), subject to the features, user counts, and site limits described in the applicable plan.

“Client Data”: Any data, records, or information uploaded, generated, or maintained by Users within the Platform, including site check responses, toolbox talks, quiz scores, inspection results, JHAs, photos, signatures, equipment records, incident reports, and corrective actions.

“Users”: Individuals (including Clients themselves and any employees, contractors, or other personnel authorized by a Client) who access and use the Platform under an account.

“Crew Records”: Names, signatures, attendance entries, training completion entries, and similar information about individuals (such as crew members) entered by Users into the Platform but who are not themselves account holders.

“Company IP”: All proprietary software, source code, algorithms, prompts, templates, frameworks, methodologies, trademarks, and intellectual property owned by Company or licensed to Company.

“Subscription Fees”: Recurring fees (monthly or annual) charged for continued access to Paid Tiers of the Services.

3. Eligibility & Account Requirements

The Services are intended for adults engaged in occupational EH&S activities, including superintendents, foremen, safety managers, contractors, and the businesses that employ them. By using the Services, you represent and warrant that:

• You are at least eighteen (18) years of age and legally capable of entering into binding contracts.
• If you are entering into this agreement on behalf of a business entity, you have full authority to bind that entity.
• Your use of the Services will comply with all applicable laws, regulations, and industry standards, including OSHA standards and any laws governing the specific industries in which you operate.
• All information you provide during registration and use of the Services is accurate, current, and complete.

Free Tier accounts are available via public self-signup at www.safebrief.ai. Paid Tier accounts are activated by Company following an upgrade request and confirmation of payment, or via self-service checkout when made available. Users are responsible for maintaining the accuracy of their account information.

4. Intellectual Property Rights — Company Materials

Unless otherwise agreed in writing, all rights, title, and interest in and to the Services, including the Platform, software, source code, AI prompts, templates, algorithms, user interface, graphics, designs, trademarks, and related intellectual property (“Company Materials”), remain the exclusive property of Company or its licensors.

• Reservation of Rights: Except as expressly provided herein, no rights or licenses are granted to User or any third party.
• Restrictions: User may not copy, modify, reproduce, resell, sublicense, reverse engineer, decompile, or otherwise exploit Company Materials outside the scope of the Services.
• Trademarks: “SafeBrief,” “Lasso Mgmt,” and related logos and marks may not be used without prior written consent.
• AI-Generated Content: Toolbox talks, JHA suggestions, and other content generated by the Platform's AI features may be used by the User for that User's own internal EH&S operations. Resale, sublicensing, or large-scale redistribution of AI-generated content is prohibited without prior written consent.

5. Intellectual Property Rights — Client Data

Client Data remains the property of the Client (or, in the case of Free Tier individual Users, the User). User grants Company a limited, non-exclusive, worldwide license to use, store, process, reproduce, and display Client Data solely for the purposes of:

• Providing, operating, maintaining, and improving the Services;
• Generating personalized toolbox talks, JHA suggestions, training recommendations, and other AI outputs requested by the User;
• Providing customer support;
• Preventing or addressing technical or security issues;
• Complying with legal obligations.

User represents and warrants that it has all necessary rights and permissions to upload and process Client Data through the Platform — including any photos, signatures, names, or other information about crew members or third parties — and that such data does not infringe any third-party rights or violate any applicable laws.

Aggregated & Anonymized Data: Company may generate aggregated and anonymized data derived from Client Data for purposes of benchmarking, analytics, and product improvement. Such aggregated data shall not identify the User, Client, or any individual and may be retained and used by Company indefinitely.

6. License to Use the Services

Subject to compliance with these Terms (and, for Paid Tiers, timely payment of fees), Company grants User a limited, non-exclusive, non-transferable license to access and use the Services for internal EH&S and safety operations.

• Scope: The Services may be used solely for User's own occupational safety operations, up to the limits (job sites, users, etc.) defined in the applicable plan.
• Restrictions: User may not resell, sublicense, publicly distribute, or commercially exploit the Services outside of its internal operations. User may not use the Services on behalf of third parties as a service bureau or similar arrangement without prior written consent.
• Termination: This license automatically terminates if User breaches these Terms, fails to pay applicable fees (for Paid Tiers), or otherwise misuses the Services.

7. Service Provision & Plan Limits

The Services are offered on multiple tiers. Each plan defines:

• Number of permitted job sites, users, and other usage limits;
• Features enabled (such as inspections, JHA builder, equipment registry, multi-site dashboard, incident reporting, and predictive insights);
• Support levels and response times;
• History retention windows.

Exceeding plan limits may result in plan upgrade requirements, additional fees, or temporary feature restrictions. Company will provide reasonable notice before enforcing plan limit restrictions and may display in-app upgrade prompts when limits are approached or reached.

User Responsibilities: User is responsible for providing accurate safety data, maintaining account security, verifying the accuracy and completeness of all toolbox talks, inspections, JHAs, and reports before using them in the field, and ensuring that the Services are used as a supplement to — not a replacement for — qualified human judgment.

Company Responsibilities: Company will exercise commercially reasonable efforts to maintain Platform availability, protect Client Data, and provide the features described in the applicable plan. Company targets 99.5% monthly uptime, excluding scheduled maintenance windows.

8. Payment Terms & Fees

The Free Tier is available at no cost, subject to the plan limits described in product documentation. Paid Tiers are subject to the fees set forth in the applicable plan, Order Form, or proposal. Fees may include monthly or annual Subscription Fees and, where applicable, one-time Setup Fees.

Unless otherwise agreed, all fees are due in advance and payable in U.S. dollars. Subscription Fees are billed monthly or annually (at User's election) and are automatically renewed at the end of each billing period unless canceled. Payment obligations are non-cancelable, and except as expressly stated in these Terms, all fees are non-refundable.

User is responsible for all taxes, levies, and government charges associated with the Services, excluding Company's income taxes.

If User fails to make timely payment within fifteen (15) days of the invoice due date, Company reserves the right to suspend access to the Paid Tier features, charge interest on overdue amounts at 1.5% per month (or the maximum legal rate), and/or terminate the agreement altogether. Suspension of a Paid Tier may result in the account reverting to Free Tier limits rather than full termination, at Company's discretion.

9. Refunds & Cancellations

Subscription Fees: All Subscription Fees are non-refundable. Payment obligations are non-cancelable, and no refunds are issued for partial months, unused Services, or subscription periods during which User has reduced usage of the Services.

Cancellation: Subscription Fees may be canceled prospectively with thirty (30) days written notice. Cancellation takes effect at the end of the current billing period. No refunds are issued for the remainder of the billing period following cancellation. Following cancellation, the account may be reverted to the Free Tier or scheduled for deletion in accordance with the Privacy Policy.

Free Trials: Where Company offers a free trial of a Paid Tier, the trial automatically expires at the end of the trial period unless converted to a paid subscription. Free trials may be cancelled at any time without charge.

Material Breach by Company: In the event Company materially breaches these Terms and fails to cure such breach within thirty (30) days of written notice, User may terminate the Services and request a pro-rata refund of prepaid but unused Subscription Fees. This is the sole remedy for material breach related to refunds.

10. User Responsibilities

User plays a critical role in the safe and effective use of the Services. User is responsible for:

• Providing accurate and complete data, including job site information, trade selection, weather location ZIP codes, equipment information, crew names, and signatures.
• Independently reviewing and verifying all AI-generated toolbox talks, JHAs, hazard suggestions, training recommendations, and other automated outputs before using them with crews or in the field. AI-generated content is a starting point, not a substitute for the judgment of a qualified safety professional or competent person.
• Ensuring that all inspections, JHAs, and safety briefings are conducted by, or under the supervision of, persons qualified to perform them.
• Maintaining the security of user accounts and credentials, and promptly notifying Company of any unauthorized access.
• Ensuring that use of the Services complies with all applicable laws, OSHA standards, industry regulations, and the User's own contractual obligations with employers, insurers, regulators, and other third parties.
• Obtaining any required consents from crew members and other individuals before entering their names, signatures, photos, or other personal information into the Platform.
• Training Users and crew members on proper use of the Platform.

User acknowledges that the Services are tools to support EH&S programs, not a substitute for the User's own judgment, safety management system, training program, or regulatory compliance obligations. SafeBrief does not provide legal, medical, or compliance advice.

11. Company Responsibilities

Company will perform the Services with professional skill and diligence, consistent with industry standards. Specifically, Company will:

• Provide access to the Platform in accordance with the applicable plan;
• Maintain commercially reasonable security measures to protect Client Data;
• Provide reasonable technical support via email or in-app messaging;
• Make reasonable efforts to maintain 99.5% monthly uptime, excluding scheduled maintenance;
• Provide at least seven (7) days notice of scheduled maintenance affecting service availability;
• Maintain daily database backups with point-in-time recovery for at least seven (7) days.

Company does not warrant uninterrupted or error-free access. While Company will take commercially reasonable measures to safeguard data and ensure continuity, User acknowledges that technical disruptions may occur, including outages of third-party services such as weather data providers and AI providers.

12. Confidentiality & Non-Disclosure

Each party agrees to treat as confidential all non-public information obtained from the other in connection with the Services, including but not limited to pricing information, business practices, safety performance data, incident reports, and proprietary AI prompts (“Confidential Information”).

Confidential Information does not include information that is publicly available through no fault of the receiving party, independently developed without use of the other party's information, or lawfully obtained from a third party without confidentiality obligations.

Neither party shall disclose the other's Confidential Information except to employees, contractors, or agents with a need to know and subject to confidentiality obligations at least as protective as those in these Terms. This duty of confidentiality survives termination of the Services for a period of three (3) years.

13. Data Privacy & Security

The use of the Services involves the processing of Client Data, including business information, job site information, and personal information of Users and crew members entered into the Platform. Company processes such data in accordance with its Privacy Policy, which is incorporated by reference into these Terms.

Where applicable, Client remains the data controller of all data uploaded to the Platform and is responsible for compliance with applicable data protection and labor laws, including providing required notices and obtaining any necessary consents from its own employees, crew members, or other data subjects. Company acts as a data processor in handling Client Data.

Company implements commercially reasonable security measures, including encryption in transit and at rest, row-level security, access controls, and regular security monitoring. However, no system is entirely secure, and User accepts the inherent risks of internet-based services.

No PHI / HIPAA: SafeBrief is an EH&S safety platform and is not intended for the storage or processing of Protected Health Information (PHI) as defined under HIPAA, nor for any other regulated medical records. User shall not upload PHI or other regulated health information into the Platform.

14. Acceptable Use of Services

The Services may be used solely for lawful EH&S and occupational safety purposes within User's organization. User may not, and shall not permit other Users or crew members to, misuse the Platform in any way that disrupts the Services, infringes third-party rights, or violates applicable law. Prohibited conduct includes, without limitation: unauthorized access or use of accounts, distribution of malware or harmful code, attempts to bypass security features or plan limits, use of the Services to harass or defame others, uploading illegal or infringing content, falsifying inspection or compliance records, or using the Services for any unlawful activity.

Company reserves the right to suspend or terminate accounts engaged in prohibited use, without refund, and may pursue legal remedies where appropriate.

15. Prohibited Activities

In addition to the Acceptable Use obligations above, User agrees not to engage in any activity that could compromise the integrity, availability, or reputation of the Services. Prohibited activities include but are not limited to:

• Attempting to gain unauthorized access to the Platform, servers, databases, or other Users' data.
• Copying, reselling, sublicensing, or redistributing the Services, Platform features, or Company Materials to third parties.
• Reverse-engineering, decompiling, or otherwise attempting to derive source code from the Platform.
• Using automated systems, bots, crawlers, or scraping tools to extract data from the Platform (other than User's own data via authorized export features).
• Uploading viruses, malware, or other harmful code.
• Impersonating Company personnel or other Users, or misrepresenting affiliation with Company.
• Using the Services to falsify, backdate, or otherwise misrepresent inspection records, training records, JHAs, incident reports, or other safety documentation.
• Using the Services to conduct competitive analysis by a competing EH&S software provider.

Company reserves the right to suspend or terminate accounts that engage in prohibited activities without prior notice, and such violations may result in legal action.

16. User Accounts & Access

User is responsible for creating, maintaining, and securing its account within the Platform. For Paid Tier accounts that include multiple users, the account administrator is authorized to invite additional Users and manage their access levels (e.g., Admin, Standard User).

User is responsible for the conduct of all individuals accessing the Services under its account, including employees and crew members, and for ensuring that access credentials are safeguarded. Company is not liable for unauthorized access resulting from lost, stolen, or compromised credentials. User must notify Company immediately at privacy@lassomgmt.com if it believes any unauthorized access has occurred.

17. AI Features & Automation Disclaimer

The Services incorporate artificial intelligence and machine learning features, including but not limited to AI-generated toolbox talks, JHA hazard suggestions, weather-based safety alerts, training gap recommendations, and predictive safety insights. User acknowledges that AI-generated outputs may contain inaccuracies, omissions, or unintended results.

Such features are advisory tools, not substitutes for User's own professional judgment, the judgment of qualified safety professionals or competent persons, or any specific OSHA or industry compliance program. User must independently verify all AI outputs before relying on them, including (without limitation) the identification of hazards, applicability of OSHA standards, suitability of controls and PPE, and accuracy of training recommendations.

Company is not liable for errors, omissions, regulatory penalties, injuries, illnesses, or other damages arising from reliance on AI-generated content, whether or not acted upon by User. The Services are not a substitute for site-specific safety management, qualified inspections, formal training, or medical advice.

18. Third-Party Services & Integrations

The Platform relies on third-party providers for hosting (Vercel), database and authentication (Supabase), AI services (Anthropic), weather data (Tomorrow.io), payment processing (Stripe, when activated), email delivery, and other functions. The Platform may also offer integrations with third-party vendor systems in the future.

While Company selects reputable providers and integration partners, Company does not control and cannot guarantee the availability, performance, accuracy, or security of third-party services. In particular, weather data is provided by third parties and may be inaccurate, delayed, or unavailable in certain regions or during outages; User must not rely solely on Platform-displayed weather data for life-safety decisions.

User's use of third-party integrations is subject to those providers' own terms and policies. Company disclaims liability for failures, outages, or breaches attributable to third-party providers.

19. Warranties & Disclaimers

20. Limitation of Liability

User specifically acknowledges that Company is not liable for: (a) any injury, illness, or death of a worker or other individual, (b) any incident, near-miss, or property damage, (c) regulatory citations or penalties, (d) compliance failures, (e) inaccurate or delayed weather data, or (f) any losses arising from User's reliance on AI-generated content or other Platform outputs. Responsibility for occupational safety remains with the employer, the qualified safety professional, and other persons designated by applicable law and industry standards.

21. Indemnification

User agrees to indemnify, defend, and hold harmless Company, its officers, directors, employees, affiliates, and agents from any claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising from or related to:

• Client Data uploaded to or processed through the Platform;
• User's or its personnel's use or misuse of the Services;
• User's violation of these Terms or applicable law (including OSHA standards, labor laws, and privacy laws);
• Any incident, injury, illness, property damage, or regulatory action arising from work performed at User's facilities or job sites, regardless of whether the Services were used in connection with such work;
• Any dispute between User and its employees, contractors, crew members, regulators, or third parties arising from use of the Services;
• Any breach of User's representations or warranties herein.

Company reserves the right to assume the exclusive defense of any indemnified claim, at User's expense, in which case User shall fully cooperate.

22. Modifications to Services & Terms

Company may modify, enhance, update, or discontinue features of the Services at any time in its reasonable discretion. Material reductions in functionality affecting Paid Tiers will be communicated to affected Users at least thirty (30) days in advance.

Material changes to these Terms will be posted with an updated Effective Date, and notice will be provided by email or in-app notification. User's continued use of the Services after such changes take effect constitutes acceptance of the revised Terms.

23. Termination & Suspension

Either party may terminate the Services upon thirty (30) days written notice in the event of a material breach not cured within such notice period. Company may also suspend or terminate access immediately for non-payment, unlawful activity, violation of the Acceptable Use policy, or misuse of the Services.

User may cancel a Paid Tier subscription at any time by providing thirty (30) days written notice; cancellation takes effect at the end of the current billing period. Free Tier accounts may be deactivated by the User at any time through account settings or by contacting support.

Upon termination or cancellation:

• User must cease all use of the Services to the extent the license is terminated;
• Any outstanding fees become immediately due;
• User may export its data for up to thirty (30) days after termination, after which Client Data may be permanently deleted in accordance with the Privacy Policy;
• Sections relating to intellectual property, confidentiality, warranties, limitations of liability, indemnification, and dispute resolution shall survive termination.

24. Governing Law, Dispute Resolution & Contact

These Terms shall be governed by and construed in accordance with the laws of the State of Oklahoma, without regard to its conflict of laws principles.

Any dispute, controversy, or claim arising out of or relating to these Terms or the Services shall first be addressed through good-faith negotiation between the parties. If the dispute is not resolved within sixty (60) days, it shall be resolved by binding arbitration under the rules of the American Arbitration Association, conducted in Oklahoma City, Oklahoma, unless otherwise agreed. Each party shall bear its own costs and attorneys' fees unless the arbitrator determines otherwise. User waives the right to participate in any class, collective, or representative action.

Notwithstanding the foregoing, either party may seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property rights or confidential information.

For any questions, notices, or legal correspondence, please contact:

25. Miscellaneous

Entire Agreement: These Terms, together with the Privacy Policy and any applicable Order Forms or MSAs, constitute the entire agreement between the parties and supersede all prior or contemporaneous agreements regarding the subject matter.

Severability: If any provision of these Terms is found unenforceable, the remaining provisions shall remain in full force and effect.

No Waiver: Failure to enforce any right or provision does not constitute a waiver of such right or provision.

Assignment: User may not assign these Terms without Company's prior written consent. Company may assign these Terms to a successor in interest, including in connection with a merger, acquisition, or sale of assets.

Force Majeure: Neither party shall be liable for delays or failures in performance due to circumstances beyond its reasonable control, including natural disasters, internet outages, cyber attacks, third-party service outages (including weather and AI providers), or governmental actions.

Independent Contractors: The parties are independent contractors. Nothing in these Terms creates a partnership, joint venture, or employment relationship.

Headings: Headings are for convenience only and do not affect interpretation.